Privacy Policy

SSJ Payroll — Payroll & HR Management Software A product of SSJ Developer

Last Updated: August 16, 2026

1. Introduction

SSJ Developer ("we", "us", "our"), operating the software product SSJ Payroll ("the Software", "the Service"), is committed to protecting the privacy of our Clients, their employees, and website visitors. This Privacy Policy explains how we collect, use, store, disclose, and protect information when you use SSJ Payroll or visit our website.

By accessing or using SSJ Payroll, you consent to the data practices described in this Privacy Policy. If you do not agree with this policy, please discontinue use of the Software.

2. Information We Collect

2.1. Information Provided by the Client (Account Data)

When a company or individual registers for SSJ Payroll, we collect:

• Company/organization name, address, and contact details
• Admin name, email address, and phone number
• Billing and payment information
• Login credentials (username, encrypted password)

2.2. Employee & HR Data (Uploaded by Client)

As part of using the Software, Clients may upload or enter:

• Employee names, contact details, and identification numbers
• Attendance, timesheet, and leave records
• Salary, payroll, and bank account details
• Employment contracts, documents, and HR records
• Performance and training records

This data is entered and owned by the Client. SSJ Developer processes this data solely to provide the Software's functionality.

2.3. Automatically Collected Information

When you use SSJ Payroll or visit our website, we may automatically collect:

• IP address, browser type, and device information
• Log data (pages visited, time spent, actions taken)
• Cookies and similar tracking technologies

2.4. Communication Data

When you contact us via email, forms, or support tickets, we collect the information you provide, including your name, contact details, and the content of your communication.

3. How We Use Your Information

We use the collected information to:

• Provide, operate, and maintain the SSJ Payroll Software
• Process payroll, attendance, recruitment, and HR functions on behalf of the Client
• Manage Client accounts, billing, and subions
• Respond to support requests and customer inquiries
• Send important notifications regarding the Service (updates, maintenance, billing)
• Improve, troubleshoot, and enhance the Software's features and performance
• Detect, prevent, and address technical issues, fraud, or security threats
• Comply with legal, regulatory, and tax obligations
• Send promotional or marketing communications (only with consent, where required)

4. Data Ownership

All employee and HR-related data entered into SSJ Payroll remains the sole property of the Client. SSJ Developer acts only as a data processor providing the technical infrastructure to store, manage, and process this data on the Client's behalf. We do not claim ownership over any Client Data.

5. Data Sharing & Disclosure

We do not sell, rent, or trade your personal information or Client Data to third parties for marketing purposes. We may share information only in the following circumstances:

• With Service Providers: Trusted third-party vendors who assist in hosting, payment processing, SMS/email delivery, or technical support — bound by confidentiality obligations.
• For Legal Compliance: When required by law, court order, government request, or to protect the rights, property, or safety of SSJ Developer, our Clients, or others.
• Business Transfers: In the event of a merger, acquisition, or sale of business assets, Client information may be transferred, subject to equivalent privacy protections.
• With Client Consent: Where the Client has explicitly authorized sharing of specific data with a third party (e.g., accounting software integration).

6. Cookies & Tracking Technologies

SSJ Payroll's website and dashboard may use cookies and similar technologies to:

• Keep you logged into your account
• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve overall user experience

You can control or disable cookies through your browser settings; however, this may affect certain functionalities of the Software.

7. Data Security

7.1. We implement reasonable technical, administrative, and physical security measures — including encryption, access controls, and secure servers — to protect data from unauthorized access, alteration, disclosure, or destruction.

7.2. Despite our efforts, no method of transmission or storage over the internet is 100% secure. SSJ Developer cannot guarantee absolute security and is not liable for unauthorized access resulting from circumstances beyond its reasonable control.

7.3. Clients are responsible for maintaining the confidentiality of their account login credentials and for any activity occurring under their account.

8. Data Retention

8.1. We retain Client Data for as long as the Client's subion remains active, or as needed to provide the Service.

8.2. Upon termination of a subion, Client Data may be retained for a limited period (for backup, legal, or dispute-resolution purposes) before being securely deleted, unless the Client requests earlier deletion or export.

8.3. We may retain certain information as required by applicable tax, accounting, or legal obligations, even after account closure.

9. Employee Data Responsibility

Since SSJ Payroll is used by companies (Clients) to manage their own employees' data, the Client acknowledges and agrees that:

• The Client is the "Data Controller" for all employee data entered into the Software, and SSJ Developer acts as the "Data Processor."
• The Client is responsible for obtaining any necessary consent from its employees before entering their personal data into the Software.
• The Client must ensure compliance with applicable labour, tax, and data protection laws relevant to its employees' data.

10. Your Rights

Depending on applicable law, you (or the Client on behalf of its employees) may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of data, subject to legal/contractual retention requirements
• Withdraw consent for marketing communications at any time
• Request a copy/export of your data in a portable format

To exercise any of these rights, please contact us using the details provided in Section 14.

11. Children's Privacy

SSJ Payroll is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected such data, we will take steps to delete it promptly.

12. Third-Party Links & Integrations

Our Software or website may contain links to third-party websites or integrate with third-party services (e.g., payment gateways, SMS/email providers). This Privacy Policy does not apply to such third parties, and we encourage you to review their respective privacy policies before providing any personal information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. Any changes will be posted on this page with a revised "Last Updated" date. Continued use of the Software after such changes constitutes acceptance of the updated policy.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact:

SSJ Developer Ambah, Morena District, Madhya Pradesh, India Website: www.ssjdeveloper.com Product: SSJ Payroll — payroll.ssjdeveloper.com

By using SSJ Payroll, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and use of information as described herein.